An office move is often considered stressful for many employees. This is because moving can lead to a disruption in productivity and the loss of important data, resulting in millions of dollars worth of lost revenue for some companies.
Nowadays, there are many threats to your data security. The information you have on your computer or network might even be encrypted, but there’s always a possibility that you could have a breach of some sort. To ensure the safety of your company’s sensitive information and intellectual property during an office move, it’s important to take a few precautions.
Hire Authorized Removal Companies
Transporting data storage devices, computer equipment, or other sensitive items can be risky. When hiring a moving company to help with your shipment, make sure you only work with removal companies that are authorized by the Department of Transportation (DOT) and have experience in transporting these types of items.
Create a List of All Items Marked as “Sensitive” or “Confidential”
Before an office move, it’s often a good idea to ensure all sensitive and confidential information is collected and stored away. This will help preserve the confidentiality of the content and make it less likely for personal data to be lost or misplaced.
Conduct a Data Audit
The purpose of conducting a data audit is to make sure you’re not missing any important items. This should be determined by what type of business you own and how it operates—audit all recording media, paper documents, video recordings, and digital files.
Paper Shredding
A good way to keep your employees and customers from viewing your confidential information is to shred it before you move. Shredding will also help prevent any potential theft of valuable documents that may happen during packing up for the move.
Using Encryption
If possible, use encryption software like BitLocker or TrueCrypt to encrypt files such as word-processing documents and PDFs on a hard drive so that they cannot be accessed without a password or keypad combination.
Discarding Electronics
Computers and electronics contain a lot of sensitive information, and disposing of these devices can be a challenge. While some people think that the best way to dispose of old computers is through donating or recycling, those who want to make sure their data is not misused should use a hard drive shredder. When disposing of electronics, it’s important to take precautionary measures against data theft by hackers.
Now that you are aware of all the ways to protect your intellectual property and confidential data, the next step is to hire a professional moving services company. Consider it done with Eastern Van Lines. We have skilled movers for packing and moving your office equipment for transport. We’re specialized heavy equipment movers Los Angeles and Orange County, so you don’t have to worry about any damages caused during the transport. Contact us now to get your free quote today!
Uncategorized