Office relocation isn’t easy as it seems— it involves comprehensive planning, staggering, coordination, task delegation, budgeting, and a lot of chaos. An ideal business relocation plan considers every variable and ensures everyone and everything remains on track before, during, and after the relocation.
As an experienced commercial moving company in LA, we’ve prepared an ultimate guide for smooth office relocation.
Cost Breakdowns
Office relocation needs to be financially sound before anything else. Your moving plan will need a budget, including line items representing costs, with each cost attributed to its right cost center. Without accurate cost breakdowns, your relocation process can quickly rack up additional expenses, impeding cash flow and causing difficulties in running new facilities and operations. Create a budget with contingencies in place for surpluses.
Comprehensive Timelines
A detailed timeline is as important as budgeting; unexpected delays can incur additional costs or hurt your cash flow.
Creating a comprehensive timeline will help you move under a coordinated strategy, keeping all the departments and personnel in the loop. Your timeline should prioritize every task according to your business needs. For example, finishing IT setup at the new premises on Friday before the employees move on Monday, so they have their workstations set up.
Time and cost are the two variables that can make or break your office move, as they are more likely to get out of control. Once you set the right strategies for them, the other steps will be easier.
Staff Relocation Strategies
Your employees are doubtlessly the biggest asset to your company. They might not know how to proceed with the relocation, and everyone needs a strategy for an easy transition. Some might work remotely. Others might go from one department to another, while some transition to new work modes. Each employee will have a different relocation strategy according to their new role— ensure they have a clear direction and answers to all questions and uncertainties.
IT Infrastructure Planning
Every office depends on IT infrastructure, which also needs attention during the relocation. You need the new office configured, accessible, and connected by the time employees start using it. IT infrastructure planning includes workstation setup, network cabling, server setup, phone and internet setup, etc. Prioritizing these tasks ahead of employee migration will prevent unnecessary delays and chaos in your new office.
Assigning Team Leaders and Tasks
Whether you have got a small team or 100 employees, office relocation requires a team effort. Delegate tasks to each employee to increase their involvement in the relocation and assign team leaders to ensure everything runs smoothly. This will instill a sense of accountability for everyone before, during, and after the move.
Team leaders will help employees with their confusion and make prompt decisions. They will help avoid any setbacks and communicate all the updates with you. This way, you can focus on major relocation tasks while the team leaders or managers will ensure clarity and cohesion during the move.
Hire Business Movers
Besides planning, budgeting, and setting up the new office, you also have to pack, load, and unpack all your equipment, documents, and other supplies. Professional business movers have the experience and resources to ensure a smooth and successful relocation. Hiring them will reduce most of the burden and stress of your moving process.
Our business movers can relocate everything from heavy machinery movers los angeles to sensitive documents and fragile equipment. Eastern Van Lines offers precise office relocation and commercial moving los angeles and creates personalized plans for each move. Contact us for details.
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